From too many websites to 1

What do you do when your online presence keeps expanding with websites, campaign sites and new online channels, but your resources (surprise!) stay the same? So far to most the futile answer has been to try to maintain and update the ever-growing mountain of sites and content. But that’s a battle you will eventually lose as many have found with bad and uncontrollable content; content that is forgotten, cases of no-one remembering why the site was launched initially, and no-one taking responsibility for the content.

The new and better answer that increasingly is appearing in many organisations here in 2012 is to take a more radical approach: To go from too many websites to simply 1.

Does it really make sense to have so many different websites?

In a not too distant past, each division, each campaign, and everything else with a budget, wanted their very own website, too often also on separate domains. This is what made sense from an internal point-of-view, just like it used to make sense to have many different brochures.

Now we live in a different time and with organisations facing the expensive consequences of having multiple content management systems and different agencies, the question whether this really makes sense is now not only a valid one to ask, but has also become a business critical one.

Across governments and the private sector around the world, numerous ambitious web projects are on the way, to bring down the number of websites. This will have substantial internal advantages as the number of CMS's and agencies goes down, but even more importantly, it also brings many benefits to the citizens and customers visiting the new consolidated website.  In short: Users no longer need to figure out your organisational chart to navigate your website.

Raise the quality by reducing the number of pages

Another benefit of going to simply 1 website is that the overall amount of content tends goes down.

When you have too many websites, you probably also have redundant, outdated and trivial content. With some effort you can use these 3 tips to raise the content quality:

• get rid of content that should not have been there in the first place

• get rid of overlapping content - merge similar content to the same pages

• focus on adding a few lines where needed to existing pages - even though it might not fit perfectly. This is easier for the editors than creating new pages and keeps the number of pages down

One website fits all

Yes, simply having 1 website means that you need to still produce all kinds of information to many different audiences.  You still have very different information about very different topics and also many different tasks that the users would expect to solve.

Yes, it requires careful planning and hard work to create a good user experience to avoid congestion and have a meaningful information architecture.

And yes, it certainly requires an easy-to-use and modern content management system that don't require that occasional editors need to attend week-long training before they can contribute to the website.

Going to one website, most likely also requires big changes in how you work and how you are organized. This tends to be the biggest challenge for most. Not information, not design and not technology.

Having said this, it can work. Some good examples are:

• rijksoverheid.nl - one website for all of Dutch government

• Siemens - one website for all the German multinational conglomerate company with 360,000 employees divided in 19 divisions

Learn more about going away from having too many websites

Last year my colleague Brian Bentzen wrote: Governments have too many websites.

Ann Priestly also wrote an interesting posting on whether everything on a website can be reduced to tasks. Read: Slash and burn: service delivery vs content

Avoid the top 10 errors in email newsletters

Email marketing is a crucial strategy to pump up holiday sales, but don’t forget that email newsletters are important all year long.  Here are the common errors you should avoid along with some tips to make your email newsletters better:

10.  Overuse of capital letters and punctuation in the subject line.Respect your readers. Don’t bludgeon them with an overly anxious call to action punctuated withgratuitous question marks and exclamation points.  What is urgent to you, might not be urgent to others.

9.  Pictures that distract attention. We say that a picture is worth 1000 words, but words are worth 1000 pictures.  Too often a picture is the first part of the email, and it doesn’t render correctly, so the receiver just deletes the email. Be sure to send a test message to yourself and see how the email renders both with and without pictures.  Be sure that your message can work even if the picture is not included.

8. Text that is too long or too short. Making effective newsletters is an art. It takes practice and testing.  The proper length can depend upon the topic and the audience.  An article or story that is too short without enough content to provide value is not worth reading.  Sometimes you can make a short teaser with a link to a longer discussion on your website. By the same token, avoid long emails. Break up a long topic into 2 or 3 emails on related themes.  A general rule is to keep your message to one page when printed--including pictures.

7. The broken record. Saying your message consistently is not the same thing as saying it over in the same message.  Make your point clearly and succinctly once in the message, ideally at the beginning.  Ensure that your message is consistent in subsequent newsletters.

6. Indiscriminate links. The art of a good email newsletter is to show restraint.  Avoid the trap of making every offer under the sun to your customer.  Instead focus on one topic and one link for the newsletter.

5.  Surprises: In life we like surprises, but not necessarily in the email newsletter.  Be sure to discuss the topic named in the subject line, not something else.

4. Overly fancy design: The principles of “less is more” and “keep-it-simple” hold true.  Today’s newsletter tools offer hundreds of templates with many designs, layouts, graphics and so on.  Be critical. Does the design improve the offer and quality of the message? When in doubt, leave it out.

3. Too many topics in a single newsletter.  A good email newsletter has just a single topic, no more. It’s good that you have a lot of topics.  It means you can make more newsletters in future!

2. Boring subject line. If you can’t be bothered to make an interesting subject line, why should the recipient read the email?

1.  Unknown sender, The recipient of the mail wants to know who is communicating.  Have a real person at the other end of the newsletter. If you can make your newsletter and email communication personal to the recipient, so much the better.

Learn more

Roslyn Layton has contributed to several Boye & Co group meetings with expert presentations on digital marketing. You can find some of her talks on Roslyn's Slideshare profile.

You can subscribe to the monthly Boye & Co newsletter using the below form on the right hand side.

10 European content strategists to watch

By Janus Boye

The task of identifying 10 European individuals that make a difference when it comes to content strategy has not been easy. The emerging field is dominated by US-based consultants and at least in Europe, many don't use the term to describe what they do.

I was first introduced to the concept of content strategy, when Kristina Halvorson, author of Content Strategy for the Web, spoke at the Boye 2009 conference in Denmark. She introduced and defended this still up-and-coming practice as a valuable, necessary addition to web strategy and user experience design.

Since then, content strategy has come up as a term mostly on my travels to the US. A recent blog asked when content strategy will break out of the US and in an interview with Gerry McGovern from last month he said he wasn't quite sure what content strategy really meant.

This is a list of 10 interesting European individuals who make a difference in the emerging industry and who share their thoughts with the world either on their blog, Twitter or elsewhere. It includes some well-known as well some new names. For each I have picked a selected quote or something they've recently shared to give you a taste of their style.

1 @faundex_alex: Alex Faundez is working as web project manager at UNCTAD (United Nations Conference on Trade and Development) in Geneva, Switzerland. Outside his day job, Alex also organizes local Geneva Content Strategy Meetups.

Instead of starting the social media discussion on the tools, focus on the comm needs of your client or company first

---

2. @boudewijnbugter: Boudewijn Bugter is commercial director and co-owner at Sabel, a Dutch-based communications agency. Previously he worked as content manager for the Dutch Road Traffic Safety Association (Veilig Verkeer Nederland) and as web manager for ProRail, the government organisation that manages and maintains the railway network infrastructure in the Netherlands.

Make your intranet as task oriented as possible to get more satisfied users

---

3. @BrianBentzen: Brian Bentzen is online communications manager at Servicestyrelsen (The National Board of Social Services) in Odense, Denmark. A regular speaker in Denmark and previous Lecturer of Communication Studies, he has also worked at a local digital agency

Most important thing on the web? Content - nothing but good important content that matters to the reader. It is actually quite simple.

---

4. CJ Walker is CEO of Firehead, a Swedish-based recruitment firm, which specialises in placing both contract and salaried English-speaking communications professionals throughout Europe. Firehead runs a popular blog which features columns by guest writers and must-read content strategy links.

Flowchart: Who can sort your content strategy?

---

5. @destraynor: Des Traynor is lead UX designer at Contrast, a Dublin software firm. He’s also a lecturer in Computer Science at theNational University of Ireland. He writes about content in the broader context of business development.

No one joins an empty network just for the hell of it

---

6. @elreiss: Eric Reiss has been actively involved in the creation of menu-based programs, hypertext games, service programs, multimedia, and web projects for over 30 years. Today he lives in Copenhagen and is the CEO of the FatDUX group, a full-service interactive agency. He is also a professor at the IE Business School in Madrid, Spain where he teaches usability and design.

Usability is often quantitative. But design is qualitative. Is this why usability experts so often make poor design recommendations?

---

7. @gerrymcgovern: Gerry McGovern has been around the Web longer than most. Gerry has spoken, written and consulted extensively on web content management issues since 1994. Gerry has written four books including Killer Web Content in 2006.

Web content is not a cost to be minimized but an asset to be maximized. Tech. doc. is the new sales

---

8. @lucidplot: Jonathan Kahn is principal and founder at Together London, the London-based agency behind Content Strategy Forum 2011.

It’s time to regain control of our content management systems by harnessing the power of content strategy

---

9. @lisejanody: Lise Janody, president and chief content strategist at Dot-Connection, a small, bilingual consultancy based in Paris. Lise was previously with Alcatel-Lucent in various roles, including as Digital Content Management and Online Maketing Director, Enterprise Solutionsand Intranet Content Manager

Hard for geeky engineers to explain what they do in simple terms. Video great for this., plus can be used at events

---

10. Nikki Tiedtke, senior content strategist at eBay Europe in Berlin, who recently presented at the Content Strategy Applied conferencewhere she told the story of how she turned business seller communications around from being reactive and driven by corporate needs to user-focused, consistent in tone and written in plain language. You can view her slides on Slideshare

A content strategy framework enables us to continuously improve, react fast and structured within virtual, international teams

---

Who did I miss? If you think we have left out any unmissable European content strategy expert(s), please feel free to leave a comment!

Learn more

Web content and online corporate communications was the theme of our very first group launched back in 2005 and we've since expanded with several groups around Europe and North America.

What actually lies ahead for EPiServer?

“Acquisitions are usually seen as positive signs for those being acquired. Somehow, this one leaves a strange aftertaste with hints of turbulent times and notes of uncertainty for EPiServer. Customers and prospects in the US market may want to speak (and by “speak” I mean “really question”) to EPi about their future plans in this geography before planning on further investments in this Web CMS vendor.”

From CMSWire: Web CMS Vendor EPiServer Acquired by a Surprising Buyer (Nov 10, 2010)

It has now been a few weeks after the change in ownership for Sweden-based Web CMS vendor EPiServer and the initial critical posting by industry publication CMSWire. Typical for this industry, the news has left many customers, including several of our members, puzzled. EPiServer was bought by a European private equity firm on November 10, but was that really a bad thing?

Here’s our take from conversations with the wider community: While competitors are naturally fast to spin tales of doom, this is actually at worst a  “non-event” for prospects and customers, but may well turn out to be good news.

Since the EPiServer founder sold out to investors with global ambitions back in August 2007, EPiServer has been on a rapid growth path internationally and has successfully managed the transition from founder-led to investor-led. Unlike Danish arch rival Sitecore which went big internationally much earlier, EPiServer actually did not hire their first international employee until 2006 (in Denmark) and did not set foot in the US until early 2009. Today, EPiServer has partners around the world and staff in several European locations as well as a US team with local solution architects, sales, marketing and support. Experienced integration partners may still be few and far between in certain regions, but EPiServer has certainly come a long way since the founder left the company.

Unlike most direct competitors EPiServer has effectively been using venture funding to grow the company and it is highly unlikely that the newest owner, experienced European private equity IK Investment Partners, would have bought the company without being impressed by the management team and without having a detailed plan for continued growth. Replacing family ownership and multiple venture capitalists, this new single owner, positions EPiServer well in terms of preparing for 2011 and beyond in relation to their competitors Alterian, Ektron, Kentico, Sitecore and Telerik. To customers this should mean increased investments in local sales & marketing as well as engineering.

According to LinkedIn, EPiServer has been outgrowing their nearest competitors

As this unfolding story illustrates, it is difficult to conclude what actually lies ahead for EPiServer. As a prospect or customer, our advice remains:

• select implementation partner carefully

• negotiate license and support cost, since modules and bundles can quickly get confusing and expensive 

• talk to the vendor

Next steps

For an in-depth evaluation of EPiServer, I recommend the CMS Vendor Evaluations from Real Story Group.

To learn more about EPiServer or assistance with selecting the right CMS, please contact us for professional services. If you are interested in meeting with other EPiServer customers, consider joining our community or attending one of our industry events.

“As someone who’s gone through an acquisition when Autonomy bought Interwoven, I’ve learned that actions speak louder than words (and press releases) when it comes to trying to understand the future direction of the acquired company. It’s way too early to have any insight into the future of EPIServer, we won’t know much until a year from now. There is one interesting data point on the IK Investments website at http://www.ikinvest.com/templates/Page.aspx?id=2008:

“An important element of IK’s strategy is to acquire companies that are well-positioned in their local markets and to transform them into regional or pan-European market leaders through geographic expansion as well as strategic and operational improvement. IK believes that the successful execution of this strategy requires both an intimate knowledge of local markets as well as a pan-regional reach. ”

It would seem IK doesn’t have a track record in expansion outside of Europe, but then again actions will speak louder than words. To me, the acquisition is another sign that this space is on fire, as we’re seeing high double digit revenue growth from vendors across the board.

-Tom (disclosure, I work at Ektron)”

— Tom Wentworth, November 25th, 2010 0:03

“I would echo Tom’s words having been through the Mediasurface acquisition of Immediacy – which is probably why there has been this growing FUD around the EPiServer announcements.

In general, the CMS community has been ‘socialising’ a lot more in recent years – both online and offline – so the experiences of those who have been at the mercy of the ‘money men’ in these acquisition scenarios and the after-effects of post acquisition directions and decisions have been revealed and discussed far more openly than before.

As an EPiServer customer, I’ve experienced changes in the company over the last year as they’ve been preparing the company for sale that I think have impacted negatively on the ease of doing business with them. I think it has been described well in John Goode’s recent post about the ‘profit imperative’ http://johngoode.com/company-for-sale where milking what you can out of the license model takes precedence over improving user experience.

My real hope for the EPiServer team now is that they don’t start having the types of ‘product management’ meetings with their new owners that happened after the Mediasurface acquisition of Immediacy where all the focus was on maximising license revenue from the existing product and customer base and the long standing pain-points and usability issues in the product set continued to be ignored.

Right now, we have the complete contrast to this approach illustrated by the development and release of Drupal 7 – where the absolute focus of the development community has been on getting the product right which has resulted in delay after delay in it being released. The ‘profit imperative’ means that commercial developers simply can’t operate like that but sadly it also means that these products tend to degrade over time rather than continue to improve at their core.”

— James Hoskins, November 26th, 2010 0:03

Open source doesn’t always represent best value

Despite much hype we did not see a breakthrough for open source CMS last year. When I launched the discussion last year, we  received some great comments, e.g. on intellectual property and warranty, suggesting that in some cases open source is not the right decision.

In the past decade, several governments have issued statements with strong support for open source, e.g.  UK government backs open source and Denmark’s endorsement of Plone. Often these statements were driven by an underlying desire to save money and drum up competition for Microsoft and the de-facto Windows & Office monopoly.

Our usual advice is not to start by deciding on open source or not. However, in our community of practice, many technology selection projects often start with a debate around whether open source is good or bad. Many members report that they have experienced quite expensive open source projects, indicating that open source is not always cheaper.

The open source debate is often based around emotions, eg. the very strong urge to avoid Microsoft. Cartoon by Hugh MacLeod

A significant factor in terms of value is the cost and quality of the implementation. If you’ve selected an open source system, say Drupal, WordPress or Umbraco, for your new website, but cannot find any experienced implementation partner, then you may be forced to take a step back and rethink your selection process. You might have enough resources to do the implementation yourself, but I don’t recommend doing it without proper training and expert assistance. Most open source projects have really weak documentation.

Also, if you don’t have any resources to engage in a vibrant open source community, you are missing out on one of the big advantages of open source. Except for the really big vendors, e.g. IBM, Microsoft, Oracle, which have decent communities for developers, most commercial vendors don’t have communities where you can meet other practitioners and share experiences.

If you are concerned about risk, it is worth noting that some relatively well-known open source projects, e.g. Mambo got in trouble back in 2005 when most of the developers associated with it decided to start Joomla. HyperContent, another open source CMS, was announced dead in 2008. Commercial systems don’t live forever either, but typically you can continue to buy support from the vendor.

Your requirements may deflate the value of open source. Those with strong requirements for Microsoft Office integration, e.g. seamless Word integration, might struggle to find an open source solution that support the requirement, while many commercial alternatives have offered this for 5+ years.

The past decade saw the rise of the so-called “commercial open source vendors”, e.g. Alfresco, eZ or Jahia. These vendors have open source solutions, but earn their money on selling enterprise licenses, training, and support agreements. Some even do consulting. In their own words, they provide the best of both worlds, although I’m yet to see any of these firms develop a serious community.

In your view, when does open source software not represent the best value?

I am presenting on Thursday 7th January in London at a free event run by BCS – The Chartered Institute for IT on Public Funds in the UK: Open Source for Document and Content Management. Whether you can make it to London or not, I invite you to participate in the discussion by posting a comment below.

“I think you are getting it wrong.

Companies buy open source because is better, not cheaper.

To think about open source as free as in beer is quite right but no the only criteria for choice. It is true that with open source you don’t have licensing cost upfront or in every upgrade. No cost of ownership.

It is also true that it is reliable, precisely because it is open. What about Apache, Linux, NetBSD, Samba, Drupal, SSH, Zope, etc…
Apache is the number one web server on the Internet with more than 106 million websites, far from Microsoft. Linux is the number one server operating system on the Internet. I ran Windows servers before I changed to CentOS and my headaches are gone!
Open source is contributed by passionate people just for the sake of making it better, not just with financial interests. That, IMO, is the best ownership. For most closed source software, that feeling of responsibility that any one and every one can see the code and hence you might be held responsible simple won’t be there.
Open source enhances and improves security (due to the open peer review, open source software bugs are usually fixed before they are exploited) and encourages open protocols (internet’s and world wide web’s recently rapid growth is based on open standards and open source code, such as BSD’s TCP/IP and DNS code, the NCSA and Apache web servers, and the Sendmail email routing software).

Support is normally where anti-open source advocates come in. I honestly think that open source offers the best support, in cases you have competent people in your team (who is easier to find than for a closed system), the community or in the same way you get it with licensed software, via a vendor or shop.

Every time you can find more and more specialized vendors supporting open source who are reliable, and I am not talking just about Red Hat or IBM, if you choose Drupal for your CMS, companies like acquia, Development Seed and others.
You mentioned that all these “commercial open source vendors” like Alfresco do not develop communities like Microsoft… you are wrong. The communities are around the products they support not themselves. Same for Microsoft. You have communities on Windows, Office, Sharepoint…
You talk about risks? Like in the case of Mambo diverting into Joomla… This is normal!! you can always take an open source project and fork it! I see more risk in betting for a closed product that if it dies, you are basically dead as well.

If we talk about Drupal it powers websites like United Nations (end of poverty campaign), World Bank, Warner Bros, Discovery Channel, AOL, Sony, NATO, MTV UK, BBC, the Onion, NASA, Greenpeace UK, New York Observer and thousands of others.

You mention documentation worse in open source, and I couldn’t disagree more. It is often better in open source as well. Most popular open source solutions are extremely well documented and a variety of free and commercial technical support options are available. Due to the nature of community development, documentation and instructions are often written from a variety of viewpoints — creating well-rounded information, instruction and tutorials. In addition, open source projects can’t hide usage techniques, due to the free availability of the code. Free technical support is often available in the form of mailing list or newsgroup discussions.

In many cases administrators prefer closed source because it offers some kind of protection in that you can always say “we are talking to the vendor, they are working on it…”. So, the responsibility is conveniently shifted to the vendor. And this ripples up all the way to the top management. Net effect? Problem remains unsolved. Most surprising fact is that nobody seems to bother about it, but as I said every time more open source vendor are coming into the market so if there is no expertise in house you can turn to your vendor, the community or hire a couple of interns to help you developing at any level (not just through APIs, in the best case, or via the vendor…).

I would recommend to do not fall for the sales pitch. The samples they’ll show you will quickly differ from your reality and you will have to start customizing the software and then the more you know and have access to all the source, the more options to go somewhere else if not happy.

If people still don’t understand the open source is the way to go, they are missing something fundamental.

Did you know that Google is the biggest contributor to open source? All it releases is open source, from chrome, to wave or android. They have understood that in this era, to be the number one the customers should be the ones developing what they want, so the platform should allow that.

To a some extend that is the secret success behind the iPhone and its 100.000 apps, a good API and a lot of people developing, but the police role Apple plays is not something developers like, and that is why the top developers of iPhone have already switched to android. I believe android will be bigger than iPhone in a very near future.

What I am talking about here are the fundamentals of how companies are working know, far from the model we were taught in the MBAs or in the business schools. Before they decided what the client should have and got the most out of it. This way of thinking and acting is over.

Now the key to survive and grow is to let the clients decide what they want, enable them to do it, and with the minimum benefit to survive. Again Google is avery good example of this. Also from the pharmaceutical industry who through collaboration can get the most out of a spread community of scientist that otherwise they could not afford.

If you don’t follow this pattern you will disappear.”

— dani, January 4th, 2010 14:25

“By the way, I see you are using Apache, PHP 5.2.12 and WordPress, all 3 open source… Good choice Janus.”

— dani, January 4th, 2010 14:25

“I think that 2010 will see the rise of more pragmatic commercial open source vendors such as ourselves (Umbraco). Taking the best from the traditional closed source world (someone to call, official support, training, certification programs, SLAs, warranty, etc) without cannibalizing the ecosystem with a consultancy/professional services department. The latter is often kills the motivation for a professional ecosystem and then you’re likely to be better off with a closed source vendor with a bigger ecosystem (partner network).

When evaluating open source vs. closed source, I believe that the open source needs to be on pair with what you expect from a closed source vendor, especially when it comes to finding an integrator (Solution Provider) and getting the level of support/warranty that meets the demands of your organization. In addition to this, a good open source project will often have a great dedicated community which is the best (= most transparent) way to monitor the health of the project/organization.

When it comes to CMS I think that one of the areas where open source sometimes falls short is that they’re quite generic in their nature, where you might find a more specialized (vertical) closed source CMS which might fit better to your needs when it comes to OOB functionality.

Niels Hartvig / Umbraco”

— Niels Hartvig, January 4th, 2010 14:25

“I agree that it’s more complicated than “open source” versus “closed source”. I’ve argued that “open source is the wrong question”. Not the wrong solution, but the wrong way of driving the evaluation process. For me, there are three key aspects to consider:

* Who will be the authors, and how usable does the CMS need to be?
* Who will be the site owners, and how technical are they?
* Will there be any customisation/development, and if so, done by who?

I’ve covered this in a slidecast, done last year:

http://www.slideshare.net/jamesr/opensource-web-cms-the-right-question-audio-presentation”

— James Robertson, January 4th, 2010 14:25

“> when does open source software not represent the best value?

When the out of the box features of a proprietary product provide your organisation’s short term requirements, assuming you cannot find an open source solution that meets those requirements as closely.

(I use the phrase short term requirements to mean the next 1-2 years; looking at criteria beyond that is generally too speculative to be useful. And by requirements, I take a holistic view: software features, support requirements, training, et al.)

In relation to your comment about commercial open source vendors not creating sizable communities: this is hard to do because the company culture must embrace that growing the community is a long term investment that takes planning, commitment, time, cost, energy, and may from time to time compete with short term corporate interests (like exceeding sales targets, etc.)”

— Sigurd Magnusson, January 4th, 2010 14:25

“Just wanted to provide an example to illustrate that open source can indeed be costly.

According to an article on iTWire, The Spanish Presidency of the European Union has just awarded a 12 million Euro contract to their web site built on OpenCMS…

That is a lot of money to maintain a website (regardless if it is based on open source or commercial software).”

— Peter Sejersen, January 5th, 2010 14:25

“Thank you for all the great comments. I very much appreciate it.

There’s an additional aspect, that I’ve forgotten so far: Many customers do like to be treated like a key account and get the attention of a good key account manager. When it works, this can make a big difference in terms of the project outcome and avoid many problems. You can’t get this with traditional open source, e.g. Mediawiki or OpenCMS, which don’t have a company behind them.

Dani: In my experience, many consider and buy open source specifically to save money.

Cheers, Janus”

— Janus Boye, January 5th, 2010 14:25

“@PeterSejersen: I think that a very “generous” buyer is more to blame than openCMS and open source in general.

Finding one extreme example seems a little unserious and populistic IMHO. Let’s raise the level on this blog, no”

— Niels Hartvig, January 5th, 2010 14:25

“It do agree to some extend that open source doesn’t always represent the best value. One example is around OpenCMS version which I used for one of the projects. It lags the basic content publish functionality, its inability to have staging and production environments. We ended up writing a custom code. It is very important to understand requirements and product’s capabilites before blindly selecting open source product just to save money.

Cheers,
Shishank”

— shishank, January 5th, 2010 14:25

“@James Robertson: Great presentation and an interesting angle to look at “open source” vs “closed source”!

One thing I disagree on though is the general statement that “low cost” is a benefit of an open source solutions.

The cost for implementing and maintaining an open source solution can be the same or even higher than that of a commercial solution, depending on the goals of the organization implementing it, available resources, time lines and a million other factors. (But of course the same factors can make it the better solution)

Of course cost ist not the only factor determining the value of a solution but certainly one of the most important ones.

Oliver Jaeger / e-Spirit”

— Oliver Jaeger, January 12th, 2010 14:25

“Over the years we have integrated a number of different closed source CMS’s into various companies such as Obtree, Immediacy and Microsoft CMS.

We made the decision 12 months ago to concentrate solely on Umbraco and for us it has been a great decision. We recently beat 3 of the top closed source .NET CMS’s in a 4 way pitch where we were brought in as a last choice and a kind of ‘lets just see what Umbraco is like’, not expecting it to be any good.

In our opinion, CMS’s all do the same thing – manage content, be that in slightly different ways. The main differences being cost of licence and quality of implementation by the partner or implementation specialist. You can pay upwards of £20k for a closed source licence, but if the implementer isn’t up to scratch, then it doesn’t matter how much you pay, it still wont be any good and the project may be a failure.

The thing with Umbraco is it can do anything its closed source competitors can do, but the money you’d spend on the licence fee you can spend on the implementation, meaning a better quality implementation all round as you don’t have to scrimp on development.

Anyway, thats my 10 pence worth…long live Umbraco and open source is what i say…and we’re very excited about 2010, we’ll be going along for the ride all way”

— Adam Shallcross, January 12th, 2010 14:25

“Not sure if the open vs closed source debate is that relevant for CMS these days.

Any platform will incur considerable cost of ownership in terms of development and maintenance over the long term, it’s just that some do not carry up-front licensing fees. Let’s face it – on a £250k development, the licensing fees for most middle-market commercial CMS platforms can be a relatively small proportion of the overall project cost.

Platform governance can be as much an issue for closed source as open source. Mambo users may have been left with egg on their faces a few years back, but RedDot users are looking pretty twitchy at the moment too.

As has been pointed out already, the role of the implementor is pretty key. if you have a good long-term relationship with a competent implementor then that’s half the battle won.”

— Ben Morris, January 23rd, 2010 14:25

A breakthrough for open source CMS?

By Janus Boye

Open source content management systems have made major progress in recent years. The systems have matured usual weaknesses such as usability, integration, lacking features and weak documentation has been addressed. In addition many large and complex organisations have adopted open source CMS and are now running busy sites on the platforms.

For buyers, a significant barrier to open source adoption has always been the lack of large competent implementation partners with open source CMS experience. In the past, open source CMS developers used to be mostly freelancers or boutique consultancies with less than 10 experienced developers. Very often these had low rates, but weak project management and a poor track record. Today most system integrators and digital agencies, even the large ones, have experience with open source CMS.

The increased adoption by viable implementation partners has been partially driven by the many government agencies that mandate the use of open source, often due to the systems’ strong support for standards. This has forced large digital agencies, e.g. LBi and Sapient to build skills with several open source systems. As a testament to this, LBi hosted an UK Umbraco meetup at their London offices earlier this month.

When looking for an implementation partner, consider specifically asking for open source, as many of the partners still promote commercial alternatives, e.g. Day Software or Sitecore, as those projects tend to be more profitable for them.

The marketplace for commercial and open source systems are equally crowded. A long list of open source projects will meet your requirements, have relevant references and a few available implementation partners.

To expand on our recent CMS Shortlist, here are the open source tools that we consider good candidates for your shortlist:

• Drupal

• eZ

• Joomla

• Plone

• TYPO3

• Umbraco

In certain regions you will find strong penetration of other viable open source systems such as Alfresco, Hippo, Jahia, Magnolia, SilverStripe, Squiz and even WordPress used as a CMS.

I still commonly get the question whether open source CMS comes with any major disadvantages. For a while my answer has been no. Open source tends to share some of the weaknesses found in commercial systems, but today there are no good reasons for automatically excluding open source from your CMS selection.

eZ Systems won Web Idol at Philadelphia 2009

Congrats to Norwegian open-source vendor eZ Systems, on beating the competition and winning the Web Idol competition at the J. Boye Conference in Philadelphia last week. Presented by co-founder and CTO Bård Farstad, the demo looked fairly similar to eZ’s previous wins in 2006 and 2007 at our European conference, but as always it was not the judges or yours truly, but solely the audience vote that decided.

As usual the 6-minute demos gave a very realistic impression of how well vendors demonstrate their own product in front of buyers. One of the vendors showed a Microsoft PowerPoint presentation coupled with and an unusual video from the office, while another vendor tried to role-play their way through the demo.

During the 6 minutes eZ demo the audience saw several updates to a sample site, including the addition of video and a multi-file upload of several photos of the audience. Not enough to impress the judges; Tony Byrne from CMS Watch in particular expressed that he was left a bit dissappointed, while Lou Rosenfeld was not entirely sure who eZ Systems was trying to target.

The list of companies eZ Systems have beaten in the Web Idol competition includes vendors like Ektron, FatWire, Hippo, Mediasurface, Sitecore, Terminalfour and Tridion. Sitecore is the defending champion from our 2008 European conference, but decided not to compete in Philadelphia.

Does this mean that eZ Systems is a good fit for your projects? Not necessarily, but I would say that winning 3 years proves that eZ is capable of showing a very experienced audience something more appealing than their competitors. Do make sure to get a live demonstration before you select your next web platform and don’t be any less critical than our Web Idol judges. Also remember that you are unlikely to get the CTO of your Web CMS vendor to carry out the demo – if you do, probably only for the pre-sales engagement. You are more likely to end up dealing with a local system integrator that might ask for 60 minutes to show what the eZ Systems CTO could convincingly show in 6 minutes.

I hope the Web Idol contestants at our European conference in November will show new demos that can really impress the audience and the critical judges.

Use EPiServer for your website and keep SharePoint behind the firewall

Congrats to DSB, our former monopoly railway company in Denmark, on a recent relaunch of their website at dsb.dk using Swedish CMS vendor EPiServer. DSB seem to have come up with a successful recipe by adopting EPiServer for their public website and keeping SharePoint behind the firewall for knowledge sharing and collaboration. If you take a closer look at the site, please note the harmless URLs. Also, Urchin Software by Google is used for website analytics.

EPiServer opened their office in Denmark early in 2007. This represents a major milestone in terms of establishing local presence. I’ve talked to many customers around Europe who use the same combination of EPiServer and SharePoint. In some organisations they are closely integrated, e.g using EPiServer Connect for SharePoint, while in other organisations the 2 overlapping products simply co-exist. Both products are based on the same underlying technology, but many editors and business users considers EPiServer easier to use and implement, at least for public websites. In general, if you have requirements like accessibility or multiple languages, you’ll probably need an alternative to SharePoint.

EPiServer has grown in recent years, yet it can still be hard to find experienced implementation partners  outside Sweden. I witnessed an extreme case of this last month, in Geneva where I met an English and a Swedish consultancy pitching for the same project and both offering EPiServer. If you don’t mind travel costs, there is always the option to put consultants on the train and have them travel to you.

Finally, it is interesting to note that DSB is still listed as a featured case study on FatWire’s website. FatWire CMS used to be the engine behind the DSB site and the English part of the DSB site is still based on FatWire. If they also migrate the English site, I expect that the link will stop working as it is vendor specific. FatWire no longer has an office in Scandinavia, so perhaps that’s why nobody noticed that they actually migrated the site. This does not reflect particularly well on FatWire and serves as a useful reminder to the rest of us: be careful with where and when your let yourself use as a reference. Successful cases studies are extremely valuable for vendors and this is worth remembering, in particular when you negotiate discounts.

Update Dec 23: DSB is no longer listed as a customer case study on the FatWire site

“Thanks for this blog post – it’s interesting to get a top-level insight into the DSB site.

The only point that I strongly disagree with is at the start of the third paragraph: “EPiServer has grown in recent years, yet it can still be hard to find experienced implementation partners outside Sweden”.

EPiServer now has over 250 partners around the world. There are still some countries where partner support is light but here in the UK there are over 35 partners including my company, Netcel, which is one of four UK companies accredited as an EPiServer Premium Partner. We have developed and now support over 15 EPiServer sites for clients. Other UK partners have similar levels of client engagements.

So although I agree that partner support cannot be found in all European countries, your statement that “it can still be hard to find experienced implementation partners outside Sweden” is factually incorrect.”

— Tim Parfitt, February 3rd, 2009 0:17

Even Google discontinues products

By Janus Boye

November brought bad news for all Livelyzens. In a brief blog post, Google officially announced that they would shut down Lively.com in order to "prioritize our resources and focus more on our core search, ads and apps business"

Lively was one of many services that came from the Google Labs environment. The service was released in July 2008 and introduced an innovative, 3-D social platform, where users could build their own interactive rooms and embed them into web pages. But only 4 months later Lively was discontinued, leaving the active user community in a sad state.

As a response to the sudden lock-down, the community has created an online petition, which many have signed, adding comments like "Lively has given me so much - please don't shut it down" and "Lively is more than a chat in 3D. [...] it is a world of feelings." All a little sad really, in so many ways...

Yet while the shut-down is indeed sad for the many users, it is also a timely reminder that

1. You need to be careful with any beta release.

2. Vendors -- including big vendors more often than not -- sometimes discontinue offerings

The case with Lively illustrates that Google is a business just like any other and that businesses need to make money. As they themselves write on their blog: "[...] we've also always accepted that when you take these kinds of risks not every bet is going to pay off. That's why [...] we've decided to shut Lively down at the end of the year."

In a future Google in the Enterprise Report, we plan to take a close look at Google based on our many on-going conversations with customers about their experiences. Thanks go to my colleague Peter Sejersen for his eagled eyed analysis of the Lively situation.